RFP:
When writing an RFP (request for proposal) for professional hospitality photoshoot, it is important to provide a full project scope.
It will save you and the vendor time by going back and forth with additional questions, saving you valuable time.
Start by writing about the hotel and your position in the company.
Follow with the shoot list, timeframe, budget, limitations you might have, and other needs like handling ultra-premium rooms that cost big bucks.
Don’t hesitate to give as much information as you can and provide previous, similar, or inspirational pictures as example.
A professional hotel photographer will do proper research, but it is important to state the mood and feel, demographics, and places you have the intention of using the visuals.
Set the expectations! This is where many falls as photography can have hundreds of percentage in price difference as some may price their work based on a pro-level and some based on a more basic one.
Don’t forget to discuss photo licensing in terms of usage, amount of time and type of license (buyout or time/usage)
And finally, mention the project timeframe and RFP timeline.